Permission Encrypted allows downloading encrypted files that are watermarked and password-protected. It means that the users must authorize using their Ideals credentials to open the downloaded encrypted files. Internet connection is a must.
Access to a downloaded encrypted file may be revoked at any time. Users will lose access if they are deactivated or deleted, or if their permissions are changed to No access or Fence.
In this case, when a user tries to open a previously downloaded encrypted file, they will get a message about insufficient permissions.
⚠️ As soon as the project is closed, access to all downloaded encrypted files will be lost.
MS Office files
MS Word, MS Excel, and MS PowerPoint documents are downloaded with IRM-encryption.
The user can work with these documents in their native format, but users are unable to do the following actions:
Save any changes.
Make copies of the contents.
Take screenshots.
💡 This is with the exception of MS Excel, where saving is allowed because of work with complex formulas. However, these saved changes will not be applied to the original file.
No additional plugins are required to work with IRM-encrypted documents, just MS Office should be installed.
ℹ️ Learn more about possible errors when opening IRM-encrypted files if you face any difficulties.
Other file types
The documents of other supported file types are downloaded as encrypted PDF.
Their PDF versions are produced by Ideals converters and are protected from editing.
To work with encrypted PDF, it is required to install FileOpen Plugin and open it via Adobe Reader.
💡 Only the user who downloaded the encrypted file can open it with their credentials. Any other user will not be able to open it with their login details.