To access various reports quickly, click on Reports in the left panel.
In the dropdown, you will find the following reports:
Activity log
This report gives detailed insight into user activity including tracking individual user actions such as file access, duration of file viewing, and other related activities. Additionally, there can be a need to identify users responsible for file movements or deletions or any other operations.
💡 Activity log offers the added advantage of being exportable to an Excel file, which can then be included in the USB drive. Ensuring transparency and accountability throughout the project lifecycle.
Document overview
The Documents overview report provides room administrators with detailed insights into user engagement with documents within a project. This report is crucial for analyzing how much time users or groups spend viewing specific documents and pages, offering valuable information that helps improve project outcomes by understanding user behavior.
Key benefits
Monitor engagement: track document views by users or groups, helping identify who’s actively participating and where engagement might be lagging.
Customize with precision: narrow down the data you see by date range, user, group, or folder, so you’re always focusing on what’s most relevant.
Spot key trends: review high-level metrics, like top-viewed documents and page engagement times, to understand patterns in user behavior.
Engagement matrix
The Engagement matrix tracks how users interact with the folders and files within the project. This includes actions such as:
Viewing
Downloading
Printing
By monitoring these activities, administrators can gain valuable insights into participant behaviors.
These insights provide clarity on user interactions, frequency of access, and identifies the most active users and the most popular files.
💡Use this report to reveal the level of interest from potential buyers or partners by seeing how they engage with specific documents. Higher engagement levels can signal stronger interest, which can be crucial information for decision-making.
Data storage
The Data storage report is designed to remove the barriers between administrators and comprehensive storage insights, offering clear visibility into large files, usage trends, and more, in a manner that’s easy to understand.
💡 Subscribe to this report to keep up-to-date on your project's data usage.
Subscriptions
Subscriptions provide the option to get vital project updates through email at a frequency of your choosing, guaranteeing users will remain up-to-date even when they are not using the platform.
💡To subscribe to a report, click the Subscribe button and set frequency as required.